Meeting Room Reservation Form

Boaz Public Library

404 Thomas Ave.

Boaz, AL  35957

256-593-3000 or 256-593-8056

 

To reserve the Mastin Conference Center or the June Roberts Weathers Meeting Room this form must be filled out completely and returned to the Boaz Public Library.  Incomplete forms will be returned and the room will not be reserved.  You must fill out a new form each time you make a reservation.

 

Required Information (please print clearly):

 

Representative/Contact________________________________________________________________

 

Purpose of the Meeting________________________________________________________________

 

Expected Attendance_________________

 

Mailing Address for Refund Check_______________________________________________________

 

City____________________State________Zip____________Phone Number_____________________

 

E-mail address_______________________________________________________________________

 

Day & Date of Meeting (please give exact dates)____________________________________________

 

Meeting Time:       from________________A.M. P.M.         to______________A.M. P.M.     

                                             (This should include set up and clean up time.)

 

Fees: 

*All groups and individuals are required to pay a $25.00 cleaning deposit.  This deposit will be refunded only if the room is left in satisfactory condition and AFTER the door key has been returned.

 

Meeting Rooms and Facility Fees:

_______One section of the Mastin Conference Center (up to 5 hours) = $75.00 + cleaning deposit

_______Both sections of the Mastin Conference Center (up to 5 hours) = $125.00 + cleaning deposit

_______June Roberts Weathers Meeting Room  $50.00      (available only during library hours)

                  (Library Hours  Mon.-Thurs. 9-8; Fri. 9-5; Sat. 9-3)

_______Additional hours (after 5 hours) = $25.00 per hour

 

Please check all equipment needed:

 

____Overhead Screen/Projector  ____VCR/DVD Player  ____CD/Cassette Player  ____Laptop Computer

____Handheld Wireless Microphone   ____Lapel Microphone   ____Dry Erase Board   ____Internet/Wi-Fi

 

Your signature below indicates that you received a copy of the Meeting Room Policy, have read and understand it.

 

Signature of Applicant_____________________________________________________

 

Name (please print)_______________________________________________________

 

Date___________________________________________________________________

 

Office Use Only:

Date received________________ Amount received $___________Cash or Check #________________

Amount includes (check all that apply):  ___ One Section Mastin Conference Center $75.00; ___Both Sections of the Mastin Conference Center $125.00; ___Weathers Meeting Room $50.00; ___Additional Hours @ $25.00/hour; ___Cleaning Deposit $25.00 (refundable)